District Receptionist
JOB DESCRIPTION
REPORTS TO: Assistant Superintendent
ROLE AND PURPOSE: Organize, manage routine work activities, ensure efficient operation of designated administrative office and provide clerical services to administrators.
QUALIFICATIONS: Education/Certification: High school diploma or equivalent Special Knowledge/Skills: Proficient typing, word processing, and file maintenance skills Effective organizational, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets, data bases, word processing and charts. Knowledge of basic accounting principles
Experience: One to three years of secretarial experience, preferably in public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
REPORTS TO: Assistant Superintendent
ROLE AND PURPOSE: Organize, manage routine work activities, ensure efficient operation of designated administrative office and provide clerical services to administrators.
QUALIFICATIONS: Education/Certification: High school diploma or equivalent Special Knowledge/Skills: Proficient typing, word processing, and file maintenance skills Effective organizational, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets, data bases, word processing and charts. Knowledge of basic accounting principles
Experience: One to three years of secretarial experience, preferably in public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
- Exercise good telephone etiquette; receive incoming calls and route to appropriate staff.
- Control and monitor the entry door intercom system; greet guests, announcing then directing them to the appropriate staff and/or department.
- Maintain physical and computerized departmental files as needed.
- Assist in drug testing procedures.
- Update handbooks, manuals, and other documents as assigned.
- Assist district personnel when needed with postage and/or copies.
- Send cards or flowers to employees with extended illness or death in the family.
- Send birthday greetings to employees.
- Care for and maintain the foyer/front office area such as water plants, make coffee, fill refrigerator etc.
- Take student and staff picture ID’s for the district.
- Box used cartridge toners and ship to appropriate company.
- Sort and distribute incoming deliveries as needed.
- Oversee and assist with the upkeep and use of the office equipment (ID, laminating machine, etc.).
- Assist with facility request forms. Route paperwork to appropriate personnel. Maintain database on usage of facilities.
- Register and make overnight travel arrangements for staff for trainings, conferences and meetings.
- Assist Athletic Director with facility forms, purchase orders and calendar events as requested.
- Assist with the preparation of requisitions and/or purchase orders for the Central Office staff.
- Order, maintain, organize and distribute supplies for the Central Office staff as well as for the workroom and kitchen.
- Maintain, order and prepare recruitment materials.
- Update, produce, and maintain the district personnel directory.
- Assist with school board elections as assigned.
- Maintain confidentiality of information.
- Other duties as assigned.
The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.
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